Dalwoo – A Manager's Blog

Planning is a first and base function of management that needs to accomplish for getting desired outcomes of projects and tasks. Planning is forefront task before starting any activity and project. In organizations and public policy, planning is a process of generating and maintaining a plan. Good planning can make you achieve desired goals and objectives in an effective way. You can reduce time and efforts by doing solid planning. Basically planning is what to do, how to do and when to do the things relevant to any project. Planning is future course of actions and ultimately helps in problem solving and decision making. In project accomplishment, human and non-human resources are collected and organized in an effective way.

Here are some key benefits that you gain for applying solid planning in any of organizational project/structure.

• Planning facilitates the management by objectives and goals.
• Uncertainties can be minimized with help of solid planning.
• Planning helps in developing effective co-ordination.
• Proper planning improves employee’s motivation and moral.
• Planning is very helpful in saving organizational economies.
• Planning provides basis of controlling.
• Planning provides competitive edge over others.
• Planning encourages putting creativity and innovation to get better results.

The whole process of organizational management depends on its very first component i.e. planning. Mainly three types of planning are important to apply for effective management. Planning of all these three types must be done by managers on every level of employment for making things done in the right way. Three types of planning are:

1. To-Do-List Planning
2. Operational Planning
3. Strategic Planning

To-Do-List   planning is essential for day to day accomplishment of tasks of projects. Usually managers do such planning and prepare lists of projects, activities, reports, meeting and budgeted and completed goals and objectives. To-Do planning is best for personal planning process. It is better to do the things in an accountable sequence rather than giving verbal description and instructions to subordinates. To-Do-List planning is also very much helpful in doing personal activities in our routine life.

Operational planning is done for weeks or months means mid range of time for accomplishing tasks and projects. Tactical planning is another name of operational planning and it is done in organizational structure to accomplish the activities in an effective way. Time constraints are very much involved in applying this type of planning in practice. Operational planning is usually applied in functional areas of a business including production, marketing, sales and finance/budgeting.

Strategic planning is involved with top management of the organization. In strategic planning process, strategies and directions are determined, goals and objectives are set, resources are allocated and decisions are made to get desired outcomes of organizational management. Strategic planning can be said as a formal consideration of organizational future action course.

Types of planning may classified according to certain organizational structure and situation but without planning an individual or organization cannot accomplish and organize tasks and activities. That’s why planning is called first step of organizational management process.

Organizing means to rearrange the things under certain rules and laws. Things are considered organized when they are done in right sequence and in right time. Organizing is a key function of management that follows the planning the very first component of management. Human, physical and financial resources are combined to work with when management involves in organizing process. Organizing helps in arranging the internal structure of the organization with respect to all its resources. People who are responsible for applying management theories and practices must practice organization to work efficiently. Organizing is basic part of organizational and managerial skills. Following are some basic characteristics of management function organizing:

• Division of activities and specialization
• Orientation to achieve goals and objectives
• Composition of individuals and groups
• Differentiate functions
• Continuity management

Purposes of Organizing

• Some of key purposes of establishing organizational management  are:
• To achieve organizational goals and objectives
• Optimum use of resources
• To implement management functions in an effective way
• To facilitate organizational growth and development
• Human treatment of employees

A manager must do following steps in organizing:

Identification of activities must be first step in organizing function of management. All the tasks and activities must be classified into units for efficiency. For example preparing accounts, making sales, quality and inventory control can be tasks to be identified before working on a certain project.

Tasks and activities are then assigned to individuals of team according to their skills and capabilities. Responsibilities are delivered to workers with respect to departments.

After classification of departmental responsibilities, hierarchy of authority is prepared for employees to report for their tasks accomplished. Whole management is divided into three categories including top management, middle management and lower management. All the employees are responsible to report to their managers at each level.

There must be smooth communication and coordination for smooth running of all the matters with department to department. This thing will make organization meet its goals and objectives in an effective way.

In short organizing is an important part of organizational management and this component must be applied to all the areas of organization in its true sense.

Many things need to be considered while coming to the matter of business success and solid state in business environment. Creativity and innovation is such a factor that each business requires grooming in the industry. Before more discussion on this topic, I will give you separate definitions of both these words creativity and innovation. However both these words are usually used synonymously but they are different. Creativity means coming up with any thought and idea that is totally different than already exist. Innovation means to add value the existing idea with something new. Anyhow creativity and innovation go hand in hand at workplace and these are the skills that help to grow the business. Workplace innovation and creativity strive you to move forward and to be success. Here is general discussion about importance and role of creativity in workplace.

Creativity and innovation at workplace is directly related to all employees of the organization and they should be kept engaged in brainstorming. It is very important for employees to let them work independently but having a sense of responsibility to accomplish the task in an effective way. Brainstorming will help employees thinking critically in dealing with all their matters and solving issues. Employees must know the rules and agenda of running project and task before bringing their new ideas for betterment and effectiveness. Encouragement of employees is very important in helping them coming up with new ideas and thoughts regarding any issue. It may happen a new idea of any employee change the face of critical condition relaxation for all.

In any critical condition or project, it is essential to gather ideas and thoughts of all the employees and then considered them that best fit to solve the problem. For brainstorming session and thinking critically, all the employees must have know how of equipment and gadgets of workplace. Efficient use of equipments can help employees create new idea regarding any technical issue. Having positive environment and good working condition can help employees generating new ideas and thoughts that can be very helpful at workplace. Employees must be empowered with regard of their performance and efficiency to motivate them in coming up with creative ideas and innovative techniques to deal the matters.

Effective training and development are key aspects to make employees feel confident in delivering their new ideas and thoughts to a situation. If business is already doing well and perfect, it would be even better to ask employees put their creative and innovative ideas to groom the business more and more. Each individual possess individual mental skills and there must not be any hurdle to put the creative thoughts of employees in critical situations of workplace. Workplace individuals are asset of each organization and there considerations and thoughts should be valued to add value to the business.

Organizing means to rearrange the things under certain rules and laws. Things are considered organized when they are done in right sequence and in right time. Organizing is a key function of management that follows the planning the very first component of management. Human, physical and financial resources are combined to work with when management involves in organizing process. Organizing helps in arranging the internal structure of the organization with respect to all its resources. People who are responsible for applying management theories and practices must practice organization to work efficiently. Organizing is basic part of organizational and managerial skills. Following are some basic characteristics of management function organizing:

• Division of activities and specialization
• Orientation to achieve goals and objectives
• Composition of individuals and groups
• Differentiate functions
• Continuity management

Purposes of Organizing

• Some of key purposes of establishing organizational management  are:
• To achieve organizational goals and objectives
• Optimum use of resources
• To implement management functions in an effective way
• To facilitate organizational growth and development
• Human treatment of employees

A manager must do following steps in organizing:

Identification of activities must be first step in organizing function of management. All the tasks and activities must be classified into units for efficiency. For example preparing accounts, making sales, quality and inventory control can be tasks to be identified before working on a certain project.

Tasks and activities are then assigned to individuals of team according to their skills and capabilities. Responsibilities are delivered to workers with respect to departments.

After classification of departmental responsibilities, hierarchy of authority is prepared for employees to report for their tasks accomplished. Whole management is divided into three categories including top management, middle management and lower management. All the employees are responsible to report to their managers at each level.

There must be smooth communication and coordination for smooth running of all the matters with department to department. This thing will make organization meet its goals and objectives in an effective way.

In short organizing is an important part of organizational management and this component must be applied to all the areas of organization in its true sense.

Planning is a first and base function of management that needs to accomplish for getting desired outcomes of projects and tasks. Planning is forefront task before starting any activity and project. In organizations and public policy, planning is a process of generating and maintaining a plan. Good planning can make you achieve desired goals and objectives in an effective way. You can reduce time and efforts by doing solid planning. Basically planning is what to do, how to do and when to do the things relevant to any project. Planning is future course of actions and ultimately helps in problem solving and decision making. In project accomplishment, human and non-human resources are collected and organized in an effective way.

Here are some key benefits that you gain for applying solid planning in any of organizational project/structure.

• Planning facilitates the management by objectives and goals.
• Uncertainties can be minimized with help of solid planning.
• Planning helps in developing effective co-ordination.
• Proper planning improves employee’s motivation and moral.
• Planning is very helpful in saving organizational economies.
• Planning provides basis of controlling.
• Planning provides competitive edge over others.
• Planning encourages putting creativity and innovation to get better results.

The whole process of organizational management depends on its very first component i.e. planning. Mainly three types of planning are important to apply for effective management. Planning of all these three types must be done by managers on every level of employment for making things done in the right way. Three types of planning are:

1. To-Do-List Planning
2. Operational Planning
3. Strategic Planning

To-Do-List   planning is essential for day to day accomplishment of tasks of projects. Usually managers do such planning and prepare lists of projects, activities, reports, meeting and budgeted and completed goals and objectives. To-Do planning is best for personal planning process. It is better to do the things in an accountable sequence rather than giving verbal description and instructions to subordinates. To-Do-List planning is also very much helpful in doing personal activities in our routine life.

Operational planning is done for weeks or months means mid range of time for accomplishing tasks and projects. Tactical planning is another name of operational planning and it is done in organizational structure to accomplish the activities in an effective way. Time constraints are very much involved in applying this type of planning in practice. Operational planning is usually applied in functional areas of a business including production, marketing, sales and finance/budgeting.

Strategic planning is involved with top management of the organization. In strategic planning process, strategies and directions are determined, goals and objectives are set, resources are allocated and decisions are made to get desired outcomes of organizational management. Strategic planning can be said as a formal consideration of organizational future action course.

Types of planning may classified according to certain organizational structure and situation but without planning an individual or organization cannot accomplish and organize tasks and activities. That’s why planning is called first step of organizational management process.

It is urgent need of each business and organization to have effective management for dealing with specific challenges and problems. Effective management also helps the organizations to increase efficiency of their business from all aspects. Globalization and rapid developing technology are two main factors that force each business to have effective management for their survival among competitors. Management is a process of managing all areas of business including functional and operational. Managers need to follow some specific principles and rules of management to be success in applying effective management in their organizations. Here we are going to discuss some basic principles of effective management.

1. Setting goals and objectives any organization must be at forefront. A solid mission statement is prepared in this regard to share with employees for meeting the desired goals and objectives. Goals and objectives of organization must be clear to all employees because they are responsible in maximizing the efficiency of organization up to lower, managerial and top management employees.
2. Credibility of management is a key aspect that each organization must consider for effective management. Usually top management is involved in applying this basic principle of effective management among all the workers of organization. Always do that you says because employees always remember your last action. Be honest, trustworthy and respectful.
3. Good leadership can make the organization deal with all its challenges in an efficient way. A good leader can perfectly guide the followers for maximizing effectiveness of each business. In business terms, managers play role of leaders for their subordinates. Effective leadership can be said among one of basic principles of effective management.
4. Clear communication is also a key aspect regarding principles of effective management. Communication is the way to talk about all problems, issues and matters relevant to any department of the organization. Each organization must have clear communication with staff on regular basis on all the levels of employment.
5. Without accountability, an organization or business cannot meet its challenges efficiently. It is very important accountability of important dates, deadlines and numbers. Accountability also helps in managing all the things in an order. This principle is applied in all departments of organizations for effective performance and even accomplishing the tasks in time.
6. A highly established information system is also a principle of effective management.  All the employees must have access to all relevant information related to their task and responsibilities for effective performance. There must not be any hurdle in getting relevant information for all.
7. Performance appraisal system is also a key aspect of effective management and this is very much related to encouragement and motivation of employees that is necessary to increase profitability, production and performance. Goals and objectives should be measureable for evaluating the individual performance.
8. It is also very important to be available and approachable in case of managing any issue. This rule must be applied to each level of management. Employees work in the organization as chain so there must be effective coordinating and communication among all.

At last I am talking about listing all the principles of effective management with priority basis and then they should be embraced by all individuals of organization. Managing a business and organization is hard and challenging task and organizations must focus on applying basic principles of effective management for their existence and survival in recent business environment.